Admin and Settings

Admin work in MusiCal is two layers: company-wide pages in the sidebar's Company section — Users & Invites, Company Settings, Company Staff — and per-show controls that live on each production (the Production Team page and the tech divisions' access grids).

Company Settings

Company Settings holds the basics: company name, logo, state, and time zone. The logo appears on audition forms and other branded surfaces; the time zone is how every rehearsal time you enter is interpreted.

It's also where Custom Rehearsal Types live. If your company uses categories beyond the built-ins (Sitzprobe, Fight Call), add them here and they appear in the activity-type picker when scheduling, right alongside music, blocking, choreography, run-through, tech, dress, work, and performance.

Users & Invites

Users & Invites shows everyone with access to your company. From here you can send and resend invitations, and click Details on any user to expand their profile — the companies and productions they're tied to, with a quick inline edit for their name (entered as First + Last). Performers show the shows they're cast in.

Most people never need to be added here by hand — cast join through audition forms and cast invites, crew through Production Team invites, and staff through the Company Staff page. This page is where you see the results and fix stragglers.

Company Staff

Company Staff is your company-wide roster of staff people — the directors, music directors, stage managers, and designers who carry across shows. It's a list of people, grouped by division:

• "+ Add Staff Member" adds someone directly — name, email, division, and role title. If their email already belongs to a MusiCal account, they link automatically; otherwise send them an invite.
• Clicking a person opens the same card used on a show's Production Team, where you can invite them, edit their details, or remove them.
• On any show's Production Team, company staff appear with a small star and sort to the top of their division. Their per-show division and position can be adjusted there, but their name and email always belong to this page — a show can never fork someone's details.

One-show crew members don't belong here; add them on that production's Production Team page.

Who can do what

The short version of MusiCal's permission model:

• Company admins and directors manage the company: settings, users, staff, and every production.
• Per-show roles are set on the production's Production Team page — each person's division, position, crew-head status, and their "role & permissions" for that show.
• Tech page access is per-person, per-page: crew start at View-only, and crew heads (or directors and stage managers) grant Edit or hide pages from the division Dashboard's Crew and Access panel — which covers every page in the division, including the dashboard itself.
• Playbill editing extends to the heads of the direction, production, and technical divisions, not just admins.
• Performers and parents see their own slice: their calls, their documents, their conflicts, and read-only lists (cast, staff contacts) with no private contact details exposed.

When you're stuck

The 📖 Help & Docs button at the bottom of the sidebar opens this guide inside the app, and its Ask tab answers questions about your own company and productions. For anything beyond that, reach out to your MusiCal contact.