Admin and Settings

Admin work in MusiCal is two layers: company-wide settings that apply to every production your company runs, and production-specific settings that you adjust show by show. This page covers the company layer; production-specific settings live on each production's own pages.

Users and hats

The most important admin task is managing who can see and do what. Admin → Users shows everyone who has been invited to your company.

For each person you can:

• Add or remove hats — director, music director, choreographer, stage manager, technical director, costume designer, lighting designer, sound designer, props master, and so on. A person can hold multiple hats at the same time, and their hats can change between productions.
• Set production-specific hats — a person who is a director on one show and a music director on another will have both, scoped to the appropriate production.
• Resend an invitation if they never received the original.
• Deactivate an account when someone leaves the company. Their historical data (past productions, attendance records, audition scores) stays intact; they just cannot sign in anymore.

Hats matter because they drive what each person sees on a rehearsal calendar. A music director's calendar shows music rehearsals; a costume designer's shows fittings and dress runs. Hats also gate certain admin actions — only people with the company admin hat can change company settings, invite users, or close productions.

Company settings

Admin → Settings is the home for company-wide preferences:

• Company name, logo, time zone — the basics from initial setup.
• Branding — accent color used on calendars and the playbill, header image for emails.
• Email sender — the name and reply-to address for emails MusiCal sends on your behalf.
• Calendar defaults — the standard rehearsal duration, default rehearsal days of the week, default warm-up time before a rehearsal counts as starting.
• Audition defaults — the standard audition form your productions inherit. New productions clone this form; you can customize per production after creation.
• Playbill defaults — sponsor logos, mission statement, standard acknowledgments. Applied to every production's playbill unless overridden.

Changes here affect new productions. Existing productions keep what they had at the time they were created — useful so a mid-season setting change does not retroactively rewrite a show already in tech.

Rehearsal types

A rehearsal in MusiCal has a type — music, blocking, choreography, run-through, tech, dress, performance — and the type determines which staff are called by default. A music director is automatically called to music rehearsals; a costume designer to dress runs.

Most companies use the default types as-is. If your company has a category that does not fit (a "fight call" for a stage-combat show, an "intimacy rehearsal" for a piece that needs one), add it from Admin → Settings → Rehearsal Types. New types let you specify which hats are automatically called.

Catalog management

The catalog is the library of shows MusiCal knows about — characters, scenes, and ensemble structure pre-populated. Most companies use the catalog as-is, but a custom show (a new work, an adaptation, a devised piece) can be added from Admin → Catalog. Build the character list, define the scene breakdown, and the show is now available when creating a production.

Custom shows are private to your company. If you write something you think other companies would benefit from, the catalog team takes submissions; reach out from Admin → Help.

Billing and plan

Your company's plan, payment method, and seat count live under Admin → Billing. Most settings here are self-explanatory; the one worth flagging is seat count — every active company member counts toward the seat limit. If you bring on a stage manager for tech week and remove them after closing, deactivate their account so they free up a seat for the next show.