Casting and Offers

Casting in MusiCal happens on the Assign Roles board (under the production's Casting group). You decide who you want, send offers, track responses, and finalize — and the system keeps every downstream surface (cast list, calendars, playbill) in sync.

The Assign Roles board

The board shows the show's roles alongside your Auditionees panel, which you can sort by first name, last name, total score, or age. Drag a performer onto a role to cast them.

Patterns worth knowing:

• One performer, multiple roles — a name stays in the Auditionees list after you cast them, so you can drag the same person onto another role. Anyone already cast shows a small gold ★ (there's a key at the top of the list).
• Understudies — cast a performer as an understudy on a role; they show a "(u/s)" tag everywhere they appear next to the character — dashboards, costumes, hair & makeup, mic assignments, and the cast overview.
• Yellow until final — cast roles show yellow until you click Finalize Roles; green means casting is locked in. A Pending badge marks roles with an outstanding offer.
• Removing someone — removing a performer from their only role returns them to the Auditionees pool as uncast, so you can drag them straight onto a different role.

Sending and tracking offers

An offer emails the performer a private link to a page where they accept or decline — no account needed; the link itself is the credential. Back on the board, each role shows its offer state, and you can revoke an outstanding offer if you change your mind.

Not every company waits on clicks. Review pending offers lists everyone with an outstanding offer and lets you accept them in bulk — tick the ones you want (or Select all) and they're finalized and added to your cast right away. Bulk-accepting doesn't email anyone; use Email Cast when you're ready to announce.

Finalize Roles

When casting is done, click Finalize Roles. Until you do, performers who auditioned but weren't cast still see your show under "Awaiting casting" — finalizing is what moves it to their "Past Auditions". Make any casting change later and casting re-opens automatically.

Announcing and onboarding your cast

Two buttons finish the job:

• Email Cast (on Assign Roles) — a ready-to-go casting announcement ("Congratulations, you've been cast as …") with each performer's name, role, first rehearsal date, and show name filled in. Edit the message, pick who to send to, optionally CC parents, and send. Each performer is pointed to sign in to MusiCal to see their role and schedule.
• Invite Cast to Platform (on the Cast tab) — for performers who didn't join at auditions. It shows who's already on MusiCal, who has an email you can invite, and who still needs an address. Each invitee gets a link that walks them through creating their account, adding a parent/guardian, entering conflicts (if the show's conflicts are unlocked), and subscribing to their calendar — and their parent gets their own invite to follow along.

The Cast tab can also grab email lists in one click — cast emails, parent emails, or both — as a CSV for a quick mass email outside MusiCal.

When casting is done

Confirmed cast members appear on the Cast tab and every downstream surface — schedule, calendars, attendance, and the playbill. From here the production moves into rehearsals; see Running a Show.