For Parents

If your child is performing in a show, MusiCal gives you the visibility and the controls that you need: their calendar on your phone, the ability to act on their behalf for things they're too young to handle themselves, and a clear picture of where they need to be and when.

Linking to your child

Each performer in MusiCal has a single performer profile. As a parent, your account links to your child's profile — you don't need a separate account for them and they don't need their own login if they're young enough that they shouldn't have one.

The first time your child is cast in a show, the company sends an invitation to your email. Clicking through creates your parent account and links you to your child's profile in the same step. If you already have a MusiCal account from a previous show, the new link is added to your existing account; you don't end up with multiple parent accounts.

Older children eventually get their own sign-in. Until they do, the link stays in place — there's no parent-versus-child handoff to do later.

Acting as your child

For anything that requires a signature or an account action — accepting a role, signing a waiver, RSVPing to a meeting — your account can act as your child's. From the user menu in the top-right of your portal, switch to your child's view; everything you see is what they would see if they signed in directly. When you click Accept on an offer, the system records that you signed on their behalf.

If you have multiple children performing, the picker lets you switch between them. Your own view (your own credits as a parent volunteer, for example, if your company tracks those) is also available from the same picker.

Your child's calendar

Subscribe to your child's calendar in Google, Apple, or Outlook from their portal home. The subscription contains every rehearsal your child is called to, plus performance dates and any rehearsal notes the staff posted (call time changes, what to bring, room number).

If you have multiple children performing in different shows, each child's calendar is separate — you subscribe to each. Most parents' calendar apps support color-coding by subscription, which makes a busy season manageable.

Audition forms

If your child is auditioning, the form is filled out by you on their behalf. Same flow as a performer-filled form — name, conflicts, headshot — except the contact information is yours, the parent.

The conflict calendar is critical: mark the dates your family can't make rehearsal (vacation, school events, religious holidays, sibling's events). The casting team uses this to avoid scheduling conflicts before they offer roles.

Accepting or declining an offer

Offers come to your email with a private accept-or-decline link. Click through, review the rehearsal calendar attached to the offer, and choose. Most companies set a deadline on offers — typically 48 to 72 hours — so you don't sit on a decision indefinitely.

If you decline, the role is offered to the next-choice performer. If you change your mind after declining, contact the director directly; many decisions can be reversed if the next offer hasn't gone out yet.

Common questions

• I don't see my child in the cast list. They may not be cast yet, or casting may not have been published. Check with the director.
• I'm getting emails for the wrong child. If you have multiple children, MusiCal sends per-child emails based on which one a message is about. Check the email body — the child's name is at the top.
• I want to add another parent or guardian. From your child's profile in your portal, add a co-parent's email; they'll receive an invitation and link to the same child.

For more, see Troubleshooting.