For Staff

If you work on a show in any capacity other than performing — stage management, music direction, choreography, or one of the tech divisions (Set Design, Costumes, Props, Light, Sound, Hair & Makeup) — this page covers what you'll actually do in MusiCal.

How you fit in

Two lists matter:

• Company Staff — the company-wide roster of staff people, managed by the company's admins under Settings. If you're on it, you carry across every show the company runs, and you show up on each show's Production Team with a small star.
• Production Team — a single show's people page. Everyone working that show is on it: company staff, crew heads, and one-show crew members, grouped by division, each division with its own consistent color across the whole app.

Your division and position title are set per show; your name and email live in one place, so nothing forks between productions.

Your own view of the show

Staff and crew get a performer-shaped experience: your sidebar has Dashboard, Productions, Rehearsals, and Resume, and the Rehearsals page lists the calls you're on — the same ones on your subscribed calendar, visible once the director has published the schedule. Inside a show you can open the Playbill, Vocal & Choreography Resources, the Production Team list, Scenes & Songs (the whole running order), and the Tech pages.

Your Resume includes a Crew Experience section: shows you crew in MusiCal fill in automatically with your position, dates, and company, alongside any performance credits.

Being called to rehearsals

Staff calls are explicit — nobody is called automatically. When a director or admin schedules a rehearsal, they pick who's called: whole crews, the crew heads, the company staff, or specific people. If you're called, the rehearsal is on your subscribed calendar and your Rehearsals page, with any cast-visible notes in the event description. If a rehearsal you expected is missing, ask whoever runs the schedule — you may just not be on that call.

The Tech pages

Every tech division has its own pages: a Division Dashboard (to-do list, the rehearsal report's notes for your division, and who's on the crew), plus the working surfaces — Cue Sheet, Set Design, Light, Sound, Hair & Makeup, Costumes, Props — and a per-division Budget tab where the crew head logs expenses that roll up into the production's master budget.

Access is per-page: everyone on the Production Team can see the Tech pages; editing is granted per person, per page. Crew members start at View-only, and the crew head (or a director / stage manager) switches them to Edit or Hidden from the division Dashboard's Crew and Access panel. Division heads always edit their own division's pages; directors, the lead tech, and stage managers can edit any of them.

Useful everyday bits: upload images directly on Set Design, Hair & Makeup, and the moodboard (no more broken Drive/Canva links); reorder cues by dragging the ⋮⋮ handle; print the cue sheets and the costume tracker to PDF.

Rehearsal reports

If you run rehearsals (typically stage management), the Rehearsal Report is the first card on the Tech Dashboard. A new report prefills what was rehearsed, who was there, and the total hours from that day's schedule — and a "Pull from schedule" button re-syncs if you write it the next morning.

In the notes boxes, type @ to tag a role, an actor, a crew member, or a whole division. When you send the report, everyone sees the general notes, and anyone you @mentioned also sees their own note — and only theirs. Parents see their child's report too. Each division's dashboard shows its notes and which crew members have marked the report read.

Common questions

• "You are not a member of this production." You should never see this on a show you're on — if you do, ask the director to check your Production Team entry.
• I can see a Tech page but not edit it. That's the per-page access grid — ask your crew head or a director for Edit on that page.
• My calendar is empty. The schedule may not be published yet, or you may not be called to anything — both are questions for whoever runs the schedule.

For more, see Troubleshooting.